Run business events without the operational chaos.
EventHeist connects meetings, travel, reconciliation, and sales follow-up into a single, coordinated workflow — so every event translates into measurable revenue.
September 18–20, 2026
Meeting confirmed — Acme Corp
09:42D. Chen · Day 2 · 14:00 · Suite 3
Flight re-booked — SFO→JFK
09:38R. Patel · itinerary auto-updated
Hotel folio reconciled — Marriott
09:3112 rooms · $18,420 matched
Follow-up task created
09:24Owner: M. Alvarez · due in 48h
Events are still run manually.
Every event is a chain of meetings, travel, reconciliation, and follow-up — coordinated across spreadsheets, inboxes, and side conversations. The cracks in between are where revenue is lost.
- Calendars scattered across tools
- Double-bookings and missed intros
- No single view of who met whom
- Itineraries stitched together in email
- Last-minute changes go untracked
- Policy compliance reviewed after the fact
- Folios compared by hand
- Duplicate charges slip through
- Finance waits weeks for clean data
- Conversations live in reps' heads
- Notes never reach the CRM
- Pipeline impact is invisible
This isn't just event management.
Events are where pipeline is built, relationships are deepened, and revenue begins. They deserve a system — not a spreadsheet.
Introducing EventHeist.
A centralized event operating system that connects meetings, travel, reconciliation, and sales follow-up into one unified workflow — built for teams that measure events in outcomes.
Eliminates manual tracking
Meetings, itineraries, and expenses flow into one source of truth — no copy, no paste, no reconciliation week.
Captures every interaction
Conversations, commitments, and next steps are recorded as they happen and tied back to the account.
Connects directly to pipeline
Every meeting maps to an opportunity. Follow-ups become tasks. Revenue attribution is automatic.
Provides real-time visibility
Leadership sees what's happening during the event — not a deck three weeks later.
Four modules. One connected workflow.
Each module works on its own. Together, they form the system of record for every event your company runs.
Meeting Scheduling
- Automated calendar matching
- Attendee context on every invite
- Room and suite assignments
Travel Booking
- Unified itineraries per attendee
- Policy-aware booking
- Live change tracking
Hotel Reconciliation
- Folio-to-booking matching
- Duplicate and variance alerts
- Clean finance exports
Sales Follow-Up
- Meeting-to-opportunity sync
- Owner-assigned tasks
- CRM write-back
Everything, in one view.
Leaders watch the event unfold in real time — meetings booked, pipeline attributed, spend reconciled — without chasing updates.
A control center for every event.
One surface connects operations, finance, and sales. Workflows trigger as attendees check in, meetings complete, and invoices arrive — with alerts when something needs a human.
Hotel folio variance
Hilton · $1,240 unmatched
Flight delay — 2 attendees
DL 412 · arriving 11:20
Follow-up overdue
3 tasks past 48h
Attendees who took 3+ meetings are 4.2× more likely to enter pipeline this quarter.
Reconciliation is 11 days faster than the last comparable event.
From coordination to outcomes.
eliminated per event cycle
- Automated meeting logistics
- No spreadsheet reconciliation
- One status of record
from booking to settlement
- Folio-to-booking matching
- Variance and duplicate alerts
- Clean exports to finance
attributed in real time
- Every meeting tied to an account
- Follow-ups tracked to close
- Event ROI on a single dashboard
Built and deployed per event cycle.
EventHeist isn't a generic tool to configure. It's an operating system tailored to your event, stood up for the cycle, and retired into a clean record once it's done.
Scoped to your event
We study the shape of your cycle — attendees, venues, teams, systems — and configure EventHeist around it.
Built and deployed
The operating system is deployed for the event window, pre-loaded with your workflows, integrations, and data.
Run, measured, handed off
Live during the event, reconciled after it, and delivered as a clean record your teams can act on.
Ready to run your next event differently?
EventHeist is in private preview with a small number of design partners. If your next event matters, we'd like to hear about it.